The spreadsheet
One master member file, on one laptop, always slightly out of date.
Real clubs. Real needs.Built to evolve.
Less admin, more club. ClubCentered is the membership platform built for South African running clubs — members join, renew and pay online, ASA licence included, while your committee watches the admin do itself.
In live trial with our founding club · Built in South Africa
kiepersol.clubcentered.co.za/admin/payments
Payments
Kiepersol Athletics Club
Thabo Mokoena
KAC-2026-0418
R 850
Matched
Sarah Botha
KAC-2026-0419
R 1 200
Matched
Johan van Wyk
KAC-2026-0420
R 450
Matched
Ayesha Patel
KAC-2026-0421
R 850
Matched
Join · Kiepersol AC
Member application
Full name
Lerato Nkosi
SA ID number
900412 •••• 087
Package
Senior + provincial licence
Due today
R 850.00
Pay and submit
Time is money… or fun
Nobody joined the committee to do data capture. But that's where the hours go.
Payment chasing
Bank statements matched by eye. Proof-of-payment screenshots on WhatsApp.
The licence paperwork
The same details handwritten onto the ASA form, for every member, every year.
Renewal season
Weeks of reminders, one member at a time — volunteer evenings, gone.
None of this is anyone's fault. It's just what doing club admin by hand costs — and for a volunteer committee, time isn't money. It's the fun you joined the club for.
One evening for the member. One morning for the secretary.
For members
- 1
Join or renew online
On a phone, in one sitting. The SA ID number fills in the date of birth; renewals carry last year's details forward, so renewing takes under a minute.
- 2
Pay by card or instant EFT
Straight into the club's own account. No proof-of-payment messages, no reference-number guesswork.
- 3
Licence sorted
If the package includes a provincial licence, the registration form is pre-filled from what they already typed. Nobody writes their ID number out by hand again.
- 4
Done.
Confirmation and the club's info pack land in their inbox. And then they make hot chocolate.
For the committee
- 1
Payments reconcile themselves
Every payment arrives matched to a member and a reference. The treasurer stops playing detective.
- 2
Approvals in one click
Or none: the club can auto-approve renewals the moment payment clears.
- 3
The member list keeps itself
Filter it, export it to Excel, and the "master spreadsheet" is whatever the live data says today.
- 4
Reminders send themselves
Renewal season runs on the club's own schedule, not the secretary's evenings.
Every rule in those journeys — prices, member types, cut-off dates, who approves what — is your club's own configuration. The system enforces your rules, and lets the committee override them, on the record, when life happens.
Everything a membership season needs
Online applications
Members apply on their phones — SA ID validated, date of birth derived, documents uploaded.
Card & instant EFT payments
PayFast or Yoco, into the club's own account. Manual EFT still supported for the die-hards.
One-click renewals
Last year's details carry forward. Members review, pay, done — under a minute.
Licence registration built in
Provincial licence fees priced by age band, the official registration form pre-filled and print-ready.
Family memberships
One login for the household — parents manage and pay for dependants in the same place.
Automatic reminders
Renewal reminders on the club's schedule, repeating until the member renews.
Auto-approval
Choose which member types approve themselves the moment payment clears.
Live reports & Excel export
The member register, non-renewals and birthdays — on screen, exported, always current.
Your club's branding
Your logo and colours across the portal and every email members receive.
Club info pack
New members automatically receive your welcome pack — you choose when.
Donations
A Social Responsibility donation option at checkout, with automatic thank-you emails.
Everything configurable
Packages, prices, member types, cut-off dates, postal areas — the committee controls all of it.
The licence form, retired
Every year, every licensed member fills in the same federation form by hand — name, ID number, address, next of kin — details the club already has. ClubCentered captures the ASA / provincial licence registration once, online, as part of joining: the form is pre-filled from the member's application, the fee is priced by your province's age bands, and the club gets a print-ready, correctly formatted registration for every member. Licence numbers are recorded when the province issues them, and members are notified automatically.
- Provincial fees by age band — junior, senior and master rates applied automatically
- Electronic declarations, permitted by the federation's own form
- Mid-year licence purchase without re-applying for membership
Built for trust
A membership platform holds ID numbers, medical details and children's information. We built for that from day one — not as an afterthought.
Your data is yours alone
Every club is fully isolated — enforced in the database itself, not just the app.
Sensitive data treated as sensitive
ID numbers encrypted and masked on screen; every deliberate reveal is recorded.
Everything accountable
Every admin action — edits, exports, overrides — is logged: who, what, when.
Your money never touches us
Payments go straight to the club's own gateway and bank account. ClubCentered never holds club funds.
POPIA-aligned by design: consent captured with its exact wording, data hosted securely, and the member data always remains the club's own.
Priced like a club, not a corporate
ClubCentered costs a small monthly base plus a per-member amount — and the per-member part is only charged when a member actually joins or renews. Members who lapse are never billed. Most clubs offset the entire cost by retiring the website-with-payments plan they currently pay for, or by adding a small platform fee at checkout — your committee chooses where the cost sits.
- No joining fee for early clubs — we set everything up with you
- No multi-year contracts — pricing confirmed with your committee before each season
- Payment gateway fees are what you already pay your card provider today — not our fee
Built with a real club, for real clubs
ClubCentered wasn't designed in a boardroom. It was built alongside a Pretoria running club's actual committee — their member register, their fee structure, their licence paperwork, their renewal season. Every feature exists because a real secretary, treasurer or chairman needed it. The club tests every release before it ships, and their feedback sets the roadmap.
ClubCentered is a product of Lighthub, a South African software company — which means local support, in your timezone, from the people who actually built it.
Questions committees actually ask
No. Your website stays exactly as it is — its Join and Renew buttons simply link to your club's ClubCentered portal, on your own club address.
See it running, on your club's numbers
A demo takes 30 minutes: your packages, your fees, your renewal season — live, not slides. If it makes sense for your committee, a guided trial follows. No commitment until your club says so.